ERPNext for Dairy Industry - NDDB Dairy Services

ERPNext case study

Transforming Dairy Operations with ERPNext at Sanchi Dairy (NDDB Dairy Services)

Client Overview

Sanchi Dairy (Bhopal Sahakari Dugdh Sangh Maryadit), under NDDB Dairy Services, is one of the largest dairy cooperatives in Madhya Pradesh. The dairy manages procurement, processing, distribution, and marketing of a wide range of dairy products including milk, butter, ghee, sweets, and curd. With a processing capacity of 400 TLPD and additional 5 MTPD butter & ghee plants, the cooperative handles over 3 lakh liters of milk daily, serving 11 districts through 22 Milk Chilling Centres.

400 TLPDMilk Processing

5 MTPDButter & Ghee Processing

11Districts Served

22Milk Chilling Centres

Bhopal, India.

Industry

Dairy Services

Apps implemented

ERPNext

Frappe HR

Framework

modules implemented

Manufacturing

Purchase

Sales

Quality Check

Accounts

Stock

Warehouse Management

Business Challenge

Sanchi Dairy faced several operational challenges:

Fragmented Systems

Accounting, inventory, procurement, and sales were handled in silos, leading to inefficiencies.

Scale of Operations

Managing daily procurement, dispatch, and distribution at this volume required automation.

Compliance & Reporting

Accurate GST, TDS/TCS handling, fund utilization tracking, and multi-level financial consolidation were essential.

Distributor & Customer Engagement

Need for seamless integration of sales orders from distributors and real-time updates.

Time Sensitivity

The project required a full ERP implementation in just one month to align with NDDB's infrastructure development timelines.

Solution Delivered

Sanskar Technolab implemented ERPNext as a unified digital platform to manage the entire dairy value chain from 'Cow to Consumer (C2C)'.

Financial Accounting & Fixed Asset Management

Multi-level accounting (business-wise, unit-wise, consolidated).

Automated TDS/TCS calculations, accrual JVs, and fund utilization tracking.

Cheque printing, GST compliance (multi-state), and bank API integrations.

Budget preparation, variance analysis, and consolidated reporting.

Sales & Distribution Management

Integrated Distributor Mobile App & Portal for real-time order punching and tracking.

Route-wise, vehicle-wise, and territory-wise order processing and dispatch management.

Credit sales monitoring, promotional scheme tracking, and leakage/damage reporting.

Integration with NDS's Automatic Milk Collection System (AMCS).

Purchase Management

Automated indent generation, vendor registration, RFQ/tender management.

Comparative statements, rate contracts, work orders, and budget control.

Supplier performance evaluation and bill certification workflows.

Inventory Management

Batch/serial-wise stock management with expiry alerts.

ABC/XYZ analysis for slow-moving items.

FIFO/LIFO-based consumption and stock valuation.

Material inter-unit transfer and scrap management.

Implementation Approach

Requirement Gathering & Documentation

Supplier performance evaluation and bill certification workflows.

User Acceptance Testing (UAT)

Configured test environment, conducted training sessions, and ensured UAT sign-off.

Master Data Preparation & Go-Live

Cleaned, migrated, and validated master and opening data.

Technical Documentation

Comprehensive system documentation for maintainability.

Results Achieved

Go-Live in One Month

Full ERP implementation within 30 days.

Operational Transparency

Unified view of procurement, sales, and accounting enabled real-time decision-making.

Improved Compliance

Automated statutory reports for GST, TDS, ITC claims, and e-invoicing.

Distributor Empowerment

Seamless digital engagement through mobile app & portal.

Scalability

System designed to handle future growth in volume and product range.

Client Impact - ERP for Dairy Industry – From Cow to Consumer

Through this transformation, NDDB Dairy Services pioneered a digital 'Cow to Consumer (C2C)' supply chain, ensuring efficiency, transparency, and accountability in one of India's largest dairy ecosystems.

Sanskar Technolab's ERPNext implementation has set a new benchmark in the dairy sector, demonstrating how technology can drive operational excellence at scale.

Ready to Transform Your Operations With a Powerful Sanskar ERP?

Related Case Studies

Construction Equipment-as-a-Service

ERPNext

Construction

Developed Most Complex ERPNext Portal for The Construction Industry!

Our team at Sanskar Technolab has developed a full-fledged platform by leveraging ERPNext for renting, buying, selling and managing heavy-duty construction equipment.