Transforming Dairy Operations with ERPNext at Sanchi Dairy (NDDB Dairy Services)
Client Overview
Sanchi Dairy (Bhopal Sahakari Dugdh Sangh Maryadit), under NDDB Dairy Services, is one of the largest dairy cooperatives in Madhya Pradesh. The dairy manages procurement, processing, distribution, and marketing of a wide range of dairy products including milk, butter, ghee, sweets, and curd. With a processing capacity of 400 TLPD and additional 5 MTPD butter & ghee plants, the cooperative handles over 3 lakh liters of milk daily, serving 11 districts through 22 Milk Chilling Centres.
Client Location
Bhopal, India
Industry
Dairy Services
Tech-Stack
ERPNext Version: 15.49.3
Web Server: Frappe Cloud
Project Methodology:
Agile Scrum Methodology
400 TLPD
Milk Processing
5 MTPD
Butter & Ghee Processing
Serving
11 Districts
22
Milk Chilling Centres
Business Challenge
Sanchi Dairy faced several operational challenges:
Fragmented Systems
Accounting, inventory, procurement, and sales were handled in silos, leading to inefficiencies.
Scale of Operations
Managing daily procurement, dispatch, and distribution at this volume required automation.
Compliance & Reporting
Accurate GST, TDS/TCS handling, fund utilization tracking, and multi-level financial consolidation were essential.
Distributor & Customer Engagement
Need for seamless integration of sales orders from distributors and real-time updates.
Time Sensitivity
The project required a full ERP implementation in just one month to align with NDDB’s infrastructure development timelines.
Solution Delivered
Sanskar Technolab implemented ERPNext as a unified digital platform to manage the entire dairy value chain from 'Cow to Consumer (C2C)'.
Financial Accounting & Fixed Asset Management
Multi-level accounting (business-wise, unit-wise, consolidated).
Automated TDS/TCS calculations, accrual JVs, and fund utilization tracking.
Cheque printing, GST compliance (multi-state), and bank API integrations.
Budget preparation, variance analysis, and consolidated reporting.
Sales & Distribution Management
Integrated Distributor Mobile App & Portal for real-time order punching and tracking.
Route-wise, vehicle-wise, and territory-wise order processing and dispatch management.
Credit sales monitoring, promotional scheme tracking, and leakage/damage reporting.
Integration with NDS’s Automatic Milk Collection System (AMCS).
Purchase Management
Automated indent generation, vendor registration, RFQ/tender management.
Comparative statements, rate contracts, work orders, and budget control.
Supplier performance evaluation and bill certification workflows.
Inventory Management
Batch/serial-wise stock management with expiry alerts.
ABC/XYZ analysis for slow-moving items.
FIFO/LIFO-based consumption and stock valuation.
Material inter-unit transfer and scrap management.
Implementation Approach
Requirement Gathering & Documentation
Supplier performance evaluation and bill certification workflows.
User Acceptance Testing (UAT)
Configured test environment, conducted training sessions, and ensured UAT sign-off.
Master Data Preparation & Go-Live
Cleaned, migrated, and validated master and opening data.
Technical Documentation
Comprehensive system documentation for maintainability.
Results Achieved
Go-Live in One Month
Full ERP implementation within 30 days.
Operational Transparency
Unified view of procurement, sales, and accounting enabled real-time decision-making.
Improved Compliance
Automated statutory reports for GST, TDS, ITC claims, and e-invoicing.
Distributor Empowerment
Seamless digital engagement through mobile app & portal.
Scalability
System designed to handle future growth in volume and product range.
Client Impact - ERP for Dairy Industry – From Cow to Consumer
Through this transformation, NDDB Dairy Services pioneered a digital 'Cow to Consumer (C2C)' supply chain, ensuring efficiency, transparency, and accountability in one of India’s largest dairy ecosystems.
Sanskar Technolab’s ERPNext implementation has set a new benchmark in the dairy sector, demonstrating how technology can drive operational excellence at scale.
