Introduction
The Indian GST Council has announced revised GST rates that take effect on 22 September 2025. For businesses using ERPNext, staying compliant means updating your tax configuration before the deadline so every sales and purchase transaction reflects the latest rate.
Fortunately, ERPNext makes this easy. Whether you manage taxes through Item Tax Templates or the Sales/Purchase Taxes and Charges Templates, a few quick changes will keep your invoices accurate and your reports audit-ready.
How to Quickly Update GST Rates in ERPNext for Accurate Reporting in Tax Templates for Automatic Rate Changes
The most efficient way to handle a GST revision in ERPNext is to use Item Tax Templates. These templates attach tax rules directly to each item and allow you to specify a“Valid From” date.
Steps:
Go to Item → Item Tax Template.
Edit or create a template with the new GST rate (for example, 5%).
Set Valid From = 22-09-2025.
Link the template to the relevant items.
How it works:
ERPNext checks the posting date of every transaction. If the date is on or after 22 Sept 2025, the new rate applies automatically; older transactions keep the previous rate.
Example:
If an air-conditioning unit moves from 18% to 5% GST, just add a new template at 5% with the “Valid From” date. No need to touch individual invoices—ERPNext selects the correct rate based on the transaction date.
Benefit:
This approach is almost maintenance-free and future-proofs you for later GST revisions.
Update Sales & Purchase Taxes and Charges Templates
Not using Item Tax Templates?
You can still stay compliant by editing the Sales Taxes and Charges Template and Purchase Taxes and Charges Template.
Steps:
Navigate to Accounts → Sales Taxes and Charges Template(and likewise for Purchase).
Edit the relevant GST tax rows and replace the old rate (e.g., 18%) with the new one (e.g., 5%).
Save the template.
Every transaction that references these templates will now reflect the updated GST rate.
Benefit:
Gives you complete control over each tax category, though it requires a manual update whenever rates change.
Why ERPNext Makes GST Rate Revisions Simple
Seamless Integration
GST rules apply automatically to invoices, quotations, and purchase orders.
Automatic Compliance
Updated templates ensure your books and statutory reports match the latest government notifications.
Time Savings
One configuration change updates all future transactions—no need to edit past records.
Quick Reference: GST Update Checklist
Task :
Item Tax Template
Where to Go :
Item → Item Tax Template
Action :
Enter new rate, set “Valid From” = 22-09-2025
Task :
Sales Tax Template
Where to Go :
Accounts → Sales Taxes and Charges Template
Action :
Edit GST rows with new rate
Task :
Purchase Tax Template
Where to Go :
Accounts → Purchase Taxes and Charges Template
Action :
Edit GST rows with new rate
| Task | Where to Go | Action |
|---|---|---|
| Item Tax Template | Item → Item Tax Template | Enter new rate, set “Valid From” = 22-09-2025 |
| Sales Tax Template | Accounts → Sales Taxes and Charges Template | Edit GST rows with new rate |
| Purchase Tax Template | Accounts → Purchase Taxes and Charges Template | Edit GST rows with new rate |
Stay GST-Compliant with ERPNext’s New Tax Configuration
Keeping up with GST changes doesn’t have to be stressful. By updating Item Tax Templates with a Valid From date or editing Sales/Purchase tax templates, you can ensure every ERPNext transaction from 22 September 2025 onward reflects the new GST rates.
Act now so your business stays compliant, avoids penalties, and continues to generate accurate invoices and reports—without disrupting daily operations.
Author
Pooja Vadher is a certified ERPNext consultant with 4 years of expertise in helping businesses streamline their financial operations, specializing in accounting and ERPNext implementation.
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