Simplify Order to Cash with Complete Distributor Management Software
From real-time stock visibility to seamless order booking and transparent payments, digitise your network with powerful wholesale distributor ERP software.
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Pillars of Our Wholesale Distributor ERP Software
Stock & Pricing Visibility
Gain complete clarity before placing any order.
Real-time stock levels
Batch, expiry, and ageing details
Updated price lists & discounts
Scheme eligibility preview
Order Management
Place accurate orders in seconds.
Quick order creation
Repeat & suggested orders
SKU search and filters
Order status tracking
Schemes & Claims
Ensure transparent promotion & claim execution.
Active scheme visibility
Claim submission with proof
Approval status tracking
Auto scheme application
Dispatch & Delivery
Stay updated from packing to doorstep delivery.
Picklist & packing workflow
Vehicle assignment updates
Live dispatch tracking
Delivery ETA visibility
Returns & Damages
Manage expired or damaged items effortlessly.
Return request creation
Damage/expiry reporting
Photo/doc upload
Approval and settlement tracking
Ledger & Payments
Keep financial clarity at your fingertips.
Invoice & billing history
Outstanding & overdue view
Credit limit monitoring
Credit Note & Debit Note tracking
Payments & Reconciliation
Close your books with confidence.
Payment entry recording
Auto reconciliation
Adjust against invoices
Receipt history
Secondary Sales Visibility
Understand retailer demand in real time.
Retailer-wise sales data
Beat/route performance
SKU consumption trends
Retailer order insights
Multi-Brand & Warehouse Support
Manage multiple businesses with one platform.
Separate catalogues & pricing
Brand-wise ledgers
Warehouse-level stock visibility
Unified dashboard
Communication & Support
Stay connected with your distribution network.
Broadcast announcements
Policy & update sharing
Ticket submission
Support tracking
Purchase Management
Control your procurement and inward flow.
Supplier order creation
GRN & inward tracking
Replenishment planning
Supplier ledger visibility
Analytics Dashboard
Make smarter business decisions every day.
Sales & order trends
Fill rate metrics
Scheme utilization
Credit & outstanding insights
Types of Distributors Who Benefit from Distributor Order Management Software
Primary Distributors / Super Stockists
Primary distributors manage high-volume inventory, multi-SKU assortments, and large billing cycles. The portal helps them:
Place bulk orders faster
Track warehouse stock levels
Manage scheme-based pricing
This reduces operational delays and improves stock allocation across regions.
Secondary Distributors / Sub-Distributors
Sub-distributors handle territory-level demand and retailer fulfilment. The system enables them to:
Replenish stock based on live consumption
Track retailer orders & beat performance
Maintain clear visibility of pricing and discounts
This ensures better service levels and improved territory coverage.
C&F Agents (Carrying & Forwarding Agents)
C&F agents manage warehousing, dispatch, and transportation. The portal supports them through:
Real-time dispatch instructions
Accurate picking, packing, and shipment tracking
Shipment-level visibility shared with distributors
This improves logistics planning and reduces manual coordination.
Wholesale Distributors
Wholesalers serve a wide variety of retailers and require accuracy in pricing, invoicing, and fulfilment. With DMS, they can:
Manage multi-customer orders
Maintain correct pricing structures
Track outstanding payments easily
This leads to faster billing and streamlined order fulfilment.
Multi-Brand Distributors
Distributors working with multiple companies often struggle with separate catalogues, pricing, and invoices. The portal provides:
Centralised management of multiple brands
Separate ledgers and pricing lists
Quick switching between product lines
This reduces confusion and improves operational efficiency.
Regional / Territory Distributors
Regional distributors must match supply with demand patterns across specific zones. The portal helps them:
Analyse regional consumption
Track territory-wise sales
Forecast future orders with better accuracy
This strengthens planning and improves stock rotation.
Institutional Distributors
These distributors serve hotels, hospitals, educational institutions, and large accounts with structured needs. The system supports:
Contract-based pricing
Scheduled order fulfilment
Centralised billing and payment visibility
This ensures reliability and consistency in high-value accounts.
Modern Trade & E-Commerce Fulfilment Distributors
These distributors manage fast-moving inventory, higher accuracy requirements, and strict delivery timelines. The portal enables:
Automated billing & invoicing
Real-time stock synchronisation
POD, returns, and delivery compliance
This improves service quality for supermarkets and online marketplaces.
See how a wholesale distributor ERP software transforms daily distributor operations from manual chaos to complete control.
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Industry-Wise Use Cases for Distributors
FMCG Distribution ERP
Managing high-volume order cycles with fast-moving SKUs
Aligning stock levels with beat-wise retailer demand
Handling frequent scheme changes and claim settlements
Tracking secondary sales for category-wise forecasting
Reducing invoice disputes with accurate pricing visibility
Beverages Distribution ERP
Managing seasonal demand spikes and rapid stock depletion
Ensuring timely dispatch to avoid out-of-stock situations
Tracking returnable containers
Monitoring cold and ambient product inventory separately
Handling promotions based on pack size and crate-level pricing
Ice-Cream / Cold Chain Distribution ERP
Planning precise reorder quantities due to limited cold storage
Tracking temperature-sensitive dispatch and delivery timelines
Minimising product melt, wastage, and route delays
Managing freezer placements and retailer equipment inventory
Rapid order booking during peak hours and seasons
Pharma Distribution ERP
Managing batches, expiry dates, and near-expiry notifications
Ensuring compliance with regulatory documentation
Tracking returns under expiry, breakage, and recalls
Providing accurate stock visibility for doctor-driven demand
Maintaining strict billing accuracy across MR-driven orders
Consumer Goods Distribution ERP
Handling wide SKU ranges with varying price lists
Managing multi-brand and multi-category catalogs in one system
Tracking promotions linked to product bundles or pack variants
Aligning deliveries with retailer availability and peak hours
Improving order fill rate across general trade & modern trade
Distributor Journey in Wholesale Distributor ERP
A modern distributor network ERP solution streamlines the complete distributor workflow from order booking to delivery and payment reconciliation. The journey ensures transparency, accuracy, and real-time coordination across sales, warehouse, logistics, and finance teams.
Access Real-Time Stock, Pricing & Scheme Information
Distributors start by viewing updated stock levels, batch details, current prices, and active schemes before placing any order.
Create Orders Instantly
Orders are placed through a simple digital form with options for quick reordering, quantity suggestions, and SKU search.
Reviews and Confirms the Order
The system validates stock availability, scheme eligibility, and credit limits before approving the distributor's order.
Warehouse Processes Picking and Packing
Once approved, a picklists ensure accurate packing and preparation for dispatch without manual errors.
Monitor Dispatch and Delivery Movement
Distributors receive live updates as orders are dispatched, including vehicle assignment, transit progress, and delivery timelines.
Verify Delivered Items & Review Billing Details
Upon receiving the goods, distributors check quantities, review invoices, and confirm that pricing, discounts, and schemes match the order.
Manage Payments, Claims & Returns Digitally
Outstanding invoices, claims, returns, and adjustments are handled through structured workflows with complete tracking and transparency.
Analyse Performance Through Dashboards
Distributors gain visibility into sales trends, fulfilment rates, retailer demand, scheme usage, and overall business health.
Before vs After Using a Wholesale Distributor ERP Software
Before ERP (Manual / Fragmented)
Order BookingOrders placed via calls, WhatsApp, or paper
Stock VisibilityNo real-time view of available stock
Pricing AccuracyPrice mismatches and billing disputes/p>
Schemes & ClaimsSchemes tracked manually, claims delayed
Dispatch & DeliveryNo clarity on the dispatch or delivery status
Returns & DamagesManual follow-ups, no clear process
Payments & CreditOutstanding and credit limits unclear
Secondary Sales VisibilityNo insight into retailer demand
Coordination EffortHeavy dependency on calls and follow-ups
Business ControlReactive decision-making
After ERP (Centralized & Digital)
Order BookingOrders placed digitally with full accuracy
Stock VisibilityLive stock visibility with batch & expiry
Pricing AccuracyStandardized pricing applied automatically
Schemes & ClaimsSchemes visible and claims tracked end-to-end
Dispatch & DeliveryReal-time dispatch and delivery tracking
Returns & DamagesStructured return & damage workflows
Payments & CreditClear view of invoices, dues & credit limits
Secondary Sales VisibilityRetailer and beat-wise sales visibility
Coordination EffortAutomated workflows with minimal coordination
Business ControlData-driven planning and control
Why Choose Our Distributor Invoicing & Billing Software
A modern distributor network ERP solution streamlines the complete distributor workflow from order booking to delivery and payment reconciliation. The journey ensures transparency, accuracy, and real-time coordination across sales, warehouse, logistics, and finance teams.
Proven Expertise in Distributor & FMCG Workflows
We understand ground-level distribution challenges, pricing structures, claim processes, and order cycles, ensuring our solutions match real operational needs.
Strong Experience Delivering Large-Scale Distribution Solutions
Our team has implemented systems for fast-moving industries with complex distribution setups, multi-brand operations, and high transaction volumes.
End-to-End Support From Implementation to Scale-Up
From onboarding to configuration to user training, we provide dedicated support to ensure smooth adoption and long-term success.
Ability to Customise Solutions for Complex Business Models
We tailor workflows, pricing structures, scheme logic, and approval cycles to match your exact distribution processes.
High-Performance Platform Built for Speed & Accuracy
Our software is optimised for peak load, large SKU counts, and thousands of daily transactions without compromising performance.
Transparent, Process-Driven Implementation Approach
Our structured methodology ensures predictable timelines, clear communication, and successful project delivery.
Transform field sales execution with a Field Sales App designed for enterprise-grade control and results.?
Frequently Asked Questions (FAQs)
What is distributor management software, and how does it help my business?
Distributor management software centralises orders, inventory, billing, and payments. As an ERP for distributor management, it reduces manual work and improves visibility.
Is DMS Software suitable for wholesale distributors?
Yes. It is built as a wholesale distributor ERP software to handle bulk orders, complex pricing, schemes, and high-volume distributor operations.
How does the distributor order management software work?
The distributor order management software lets distributors check live stock and pricing, place orders digitally, track approvals, and monitor dispatch and delivery.
Can distributors view invoices, outstanding payments, and credit limits?
Yes. The distributor invoicing & billing software provides real-time visibility of invoices, outstanding balances, credit limits, and Credit Note & Debit Note details.
Does the system support distributor stock & order management together?
Absolutely. It works as a unified distributor stock & order management system, combining inventory visibility, ordering, and replenishment planning in one platform.
Is this an ERP for distributor management or just an order app?
This is a full ERP for distributor management, not just an order app. It covers inventory, orders, billing, schemes, claims, logistics tracking, analytics, and distributor purchase management.
Can the system handle multi-brand and multi-warehouse distributors?
Yes. The system works as a distributor network ERP solution, allowing distributors to manage multiple brands, warehouses, price lists, and ledgers from a unified dashboard.
How are schemes and claims managed in the system?
Schemes are centrally configured and visible to distributors. Claims can be submitted digitally with documents and tracked through approval and settlement workflows within the distributor management software.
Does the platform provide secondary sales visibility?
Yes. Distributors can view retailer-wise orders, beat performance, and SKU movement, enabling better planning and improved secondary sales visibility through the distributor ERP system.
Is this suitable for FMCG, beverages, and pharma distribution?
Yes. The solution supports FMCG, beverages, ice-cream/cold chain, pharma, and consumer goods distribution with batch tracking, expiry management, and industry-specific workflows.
